Understanding Move-In and Move-Out Fees in NYC: What Renters and Condo Owners Need to Know

Move-In and Move-Out Fees 101 – The Hidden Costs That Can Catch NYC Renters Off Guard

Picture this: You’ve just signed a lease for your dream Brooklyn apartment or a sleek Queens condo. You’ve budgeted for rent, security deposits, and even the broker fee. But then, a week before moving day, your landlord hits you with additional costs, and suddenly, your moving budget is blown.

Welcome to the world of move-in and move-out fees and costs – the often-overlooked expenses that NYC renters and condo owners encounter during relocations. These fees are charges imposed by landlords, co-op boards, or property managers to cover expenses tied to your move, like elevator reservations, security staffing, or building repairs.

Why should you care? Because in NYC, ignoring these charges is like ignoring a parking ticket – it’ll cost you later. For example:

• A Queens renter was slapped with a $750 move-out fee for “wall scuffs” they didn’t cause.

• A Manhattan condo owner paid $1,200 upfront just to reserve a freight elevator for three hours.

These fees aren’t just about money – they’re about control. Buildings use them to manage logistics (like avoiding 2 a.m. moves) and protect shared spaces. But without understanding them upfront, you could face surprise bills, delayed move dates, or even lease violations.

What Are the Most Common Move-In Fees and Costs in NYC?

Understanding Move-In Fees

Move-in fees are non-refundable charges landlords or property managers impose to cover costs associated with preparing a unit for a new tenant. Unlike security deposits, which are meant to protect against damage or unpaid rent, move-in fees are strictly for expenses like administrative tasks, minor repairs, or building logistics. For example, your landlord might use this fee to repaint walls, replace worn-out carpeting, or rekey locks after the previous tenant moves out. In NYC, where turnover is high and buildings are tightly regulated, these fees help landlords offset the constant flow of tenants in and out of their properties.

The catch? These fees are non-refundable, meaning you won’t see that money again – even if you leave the apartment in perfect condition. While they’re not required by law, they’re increasingly common in competitive rental markets like Manhattan or Long Island City, where landlords have more leverage.

How Much Should You Expect to Pay?

Move-in fees typically range from 20% to 50% of your monthly rent, though this can vary by landlord and location.

As of March 2025, the average rent in New York, NY is $3,895 per month, which means move-in fees could range anywhere from $779 (20%) to $1,948 (50%). For a lower-end example, if your rent is $2,500 per month, your move-in fee might be $500 to $1,250. On the higher end, if you’re renting a $5,000-per-month apartment, fees could climb to $1,000 to $2,500.

The good news? These fees are often negotiable – especially if you have strong credit, a steady income, or if the unit doesn’t need repairs or upgrades. Always ask whether the landlord is willing to reduce or waive the fee. It never hurts to negotiate!

Move-In Fees vs. Security Deposits: Know the Difference

It’s easy to confuse move-in fees with security deposits, but they serve entirely different purposes. A security deposit (capped at one month’s rent in NYC) is refundable and legally protected. Landlords must return it within 14 days of your lease ending, minus deductions for damages beyond normal wear and tear. For instance, if you accidentally crack a bathroom tile, your landlord can deduct repair costs from your deposit – but they can’t charge you extra for repainting walls unless you caused excessive damage.

Move-in fees, on the other hand, are upfront costs that landlords keep regardless of how you leave the apartment. While security deposits are tightly regulated by New York State law, move-in fees are not, giving landlords more flexibility – and renters more reason to scrutinize their leases.

There are no laws prohibiting landlords from imposing both a move-in fee and a security deposit. However, charging both can deter potential tenants, as the combined upfront cost may create financial strain and make the rental less competitive in the market.

Fees to Watch Out for Before Moving In

Beyond move-in fees, there are several other costs you should be aware of before signing a lease. Always ask about these potential charges to avoid any surprises.

• Application Fee: This covers the cost of processing your rental application, including credit and background checks. In New York State, application fees are legally capped at $20, so if a landlord tries to charge more, be sure to push back.
  
  
• Elevator Fee: If you’re moving into a building with an elevator, you might be required to pay an elevator usage fee on move-in day. Sometimes, this is already included in the move-in fee, but it’s worth confirming.
  
  
• Cleaning Fees: Some landlords charge move-in cleaning fees to ensure the apartment is professionally cleaned for the next tenant. While common, these fees aren’t always required – so ask if they can be waived.
  
  
• Amenity Fee: If your building offers amenities like a gym, pool, or rooftop lounge, you may be charged an annual amenity fee. In some cases, you can opt-out to save money, so check with your landlord before committing.
  
  
• Pet Fees: Many apartments allow pets but require an upfront pet fee or a pet deposit. Pet fees are non-refundable and can range from $500 to half a month’s rent, depending on your pet’s size and breed. Pet deposits, on the other hand, may be refundable if no damage occurs. Some buildings charge a small monthly pet rent instead of a one-time fee.

Before signing a lease, always ask for a full breakdown of fees to avoid unexpected costs. Some fees, like amenity or cleaning fees, may be negotiable—so it never hurts to ask!

Move-Out Fees and Costs in NYC

What Are Move-Out Fees?

Move-out fees are non-refundable charges that landlords impose when a tenant vacates a rental unit. These fees often cover the costs of preparing the apartment for the next tenant, such as cleaning, minor repairs, and administrative expenses. Unlike security deposits – which can be refunded if the unit is left in good condition – move-out fees are not returned to tenants, regardless of how well they maintained the property.

Move-out fees are a common source of disputes between landlords and tenants, particularly when tenants feel they are being unfairly charged. While landlords have the right to impose these fees, they must be clearly outlined in the lease agreement for them to be legally binding.

Are Move-Out Fees Legal?

Yes, move-out fees are legal in NYC, but they must meet certain conditions to be enforceable:

• Clearly Stated in the Lease: The lease agreement must explicitly mention the move-out fee, its amount, and the reasons for the charge. A landlord cannot impose an unexpected fee that wasn’t included in the signed lease.
  
  
• Reasonable and Justifiable: Fees must be reasonable and directly related to necessary costs for preparing the unit for a new tenant. Excessive or unfair charges could violate tenant protection laws.
  
  
• Compliance with Housing Laws: New York State and city housing laws regulate how landlords handle fees and tenant charges. Unlawful or excessive move-out fees may be challenged in small claims court or through NYC’s tenant protection services.

If your lease does not mention a move-out fee, your landlord cannot legally charge one. Always review your lease agreement carefully before signing, and ask questions upfront about any potential exit costs.

Move-Out Fees vs. General Moving Costs

Not all costs associated with moving out are considered move-out fees. Below is a breakdown of fees landlords may charge versus costs tenants may face when moving.

True Move-Out Fees (Landlord-Imposed & Non-Refundable)

These are fees that landlords or property managers may charge as part of the lease agreement:

• Standard Move-Out Fee – A flat fee landlords charge to cover administrative costs and preparing the unit for a new tenant ($200–$1,000).
  
  
• Cleaning Fees – Some landlords require professional cleaning after a tenant vacates. If cleaning isn’t mandatory, you can avoid this by cleaning yourself.
  
  
• Minor Repairs & Maintenance Fees – If the landlord determines that you caused damage beyond normal wear and tear, they may charge for:
  • Repainting walls
  • Carpet cleaning or replacement
  • Replacing damaged fixtures
    
    
• Elevator Fee (for Move-Outs in High-Rise Buildings) – If you need to reserve a freight elevator, some buildings charge a fee.
  
  
• Pet-Related Move-Out Fees – Additional cleaning or repair charges for pet-related damage:
  • Carpet deodorizing or replacement
  • Scratched floor repairs
  • Wall damage (from chewing or scratching)
    
    
• Key or FOB Replacement Fees – If you fail to return keys, fobs, or access cards.

General Moving Costs (Not Imposed by Landlords, But Common Expenses for Tenants)

These are costs tenants may face when relocating:

• Early Termination Fee – If you break your lease early, the landlord may charge an early termination fee (typically 1-2 months’ rent).
  
  
• Repainting or Carpet Cleaning (if Optional) – Some tenants choose to repaint or clean carpets to avoid deductions from their security deposit.

Final Thoughts – Avoid Move-Out Surprises with iMOVE NYC

Navigating the move-in and move-out process in NYC can be overwhelming, especially with all the unexpected fees and hidden costs that landlords may impose. The key to protecting yourself? Know your lease, ask the right questions, and prepare in advance.

Whether you’re moving into a new apartment or preparing to vacate your current one, understanding your financial obligations can save you from last-minute surprises. Always review your lease carefully, negotiate where possible, and document everything to avoid unnecessary charges.

Let iMOVE NYC Make Your Move Seamless

At iMOVE NYC, we specialize in making your moving experience simple, stress-free, and cost-effective. From handling logistics and packing to coordinating with building management on elevator reservations and move-in requirements, we take care of every detail so you don’t have to.

When you partner with iMOVE NYC, you get:

• Professional Moving Services – Whether you’re moving across the city or just a few blocks away, we ensure a smooth and efficient transition.
  
  
• Transparent Pricing – No hidden fees, no surprises – just fair and upfront costs.
  
  
• Expert Coordination – We work with landlords, property managers, and co-op boards to ensure a hassle-free move-in or move-out process.
  
  
• A Pleasant Moving Experience – Our experienced team takes the stress out of moving, so you can focus on settling into your new home.

Moving in NYC doesn’t have to be a headache. Let iMOVE NYC handle the heavy lifting – literally and figuratively! Contact us today and let’s get you moving with ease.